Standard Operating Procedures

Section 2: LOA, Assignment & Transfers

Section 1: Overview

In Joint Helicopter Command we assign all members to our ORBAT in specified positions that defines their responsibilities and their chain of command (CoC) . Some positions that are held also dictate which ranks may be assigned to that position and how those members may be promoted within our Promotion Structure.


Section 2: Initial Assignment

After successful completion of Phase 1 Training, Leading Aircraftman are assigned to a open position within Royal Air Force No. 28 (AC) Squadron .

This assignment in most cases will be done to further develop the skills taught to all new Leading Aircraftman. They will be under the care of the Flight Sergeant Major who is responsible for the wellbeing and training of all new members of JHC.

An OCU squadron is designed to further the training of members in order to prepare them for their  future roles in an active squadron. 


Section 3: Transfers

Transfers can be requested by any member for a number of things, these include:
⦁    Transfer of Role
⦁    Transfer to Reserves
⦁    Transfers to/from JHC
⦁    Submission of Extended Leave of Absence (ELOA)
⦁    Discharge Request
All transfers are administered by G1.


Section 4: Transfer of Role

Transfers are made on a case-by-case basis and are NOT guaranteed. Transfers are subject to an approval process, including (including and limited to):
  • Your current Squadron CommanderYour desired transfer Squadron CommanderJHC HQ
It is important to remember that we're all here to have fun; we will try and facilitate everyone's wishes, however, it is not always possible for the sake of the Unit.


Section 5: Transfer to and from Reserves

Any member of the JHC who can no longer meet the minimum requirement of 4 hours per week for operations/official training is able to transfer to the Reserves.

There are exceptions to be placed in an active squadron (a squadron which is expected to go but the minimum of 4 hours per week). These include if a member is a training instructor who is actively training or a member who is working behind the scenes doing the administrative duties for JHC. Members must request to be made part of this exception by the Commander of JHC.

Within the reserves you are not required to meet the 4 hours per week but are able to attend when available.

However, as a reservist you are expected to attend once per month. If you go 3 months without attendance you will be discharged.

Reserves will keep their substantive rank, but will lose all Acting Rank, yet there is no guarantee they can return in the previous rank when returning from reserves.


Section 6: Transfer to and from Joint Helicopter Command

Any members transferring to Joint Helicopter Command from the Infantry must have an interview conducted by the JHC Board prior to ANY transfer to be completed.

Once they have transferred they will go to the rank of AC until they have completed their Defence Technical Training. 

Members can be promoted directly to Senior Aircraftman, on the basis that they have already completed:
  • P3 SignalsP3 MedicalP3 Machine Gunners
Should a transferring member be returning to JHC after a previous stint in JHC and already hold JHC Defence Technical Training Qualification, Promotional Courses, Elementary Flying School Qualification or any other Flying Qualification they will have to follow the following conditions:

Under 3 Months - Member will not be required to complete any courses they attained prior, they will however be advised to attend a refresher course.  They will be able to keep their previous rank. (Unless there has been a major change to any course they had attained previously.)  If there is no available slot, they will re-enter at a lower rank.

Over 3 Months(Less than 6) - Member will be required to complete Defence Technical Training and attend a refresher for all Phase 3 courses, less promotion courses.  They will not keep any rank gained prior to discharge, but can be assessed to re-enter at a lower level, if they hold the correct qualifications for the rank they have been accessed. If they had previously passed Elementary Flying School, they will be required to re do their Cross Check in order to recertify for flight operations. Defence Helicopter Flying School and Squadron Specific Courses will be kept unless certain Chapters have undergone significant changes.

Over 6 Months - Member will be required to complete Phase 1, Defence Technical Training and all Phase 3 courses again, less promotion courses.  They will not keep any rank gained prior to discharge. If they had previously passed Elementary Flying School, they will be required to re do their Cross Check in order to recertify for flight operations. Defence Helicopter Flying School and Squadron Specific Courses will also need to be re completed in full.

Any members transferring from JHC to the Infantry will return as a Private until the individual can be assessed and an appropriate rank assigned. (Note: An appointment won’t be made for the individual and they may have to return to a lower rank until a position opens)


Section 7: Extended Leave of Absence

Any member of the Joint Helicopter Command who cannot attend for over a month must submit an ELOA (Extended Leave of Absence). If you are notifying us of an Extended LOA, please indicate an estimated return date.

ELOA’s will keep their ranks. However, there is no guarantee they can return in the previous rank when they return from ELOA.

Section 8: Urgent Operational Requirements

When Urgent Operational Requirements is declared for transfers, the following SOP's shall be followed:
⦁    Transfer can be approved for immediate processing by JHC Command
⦁    Transfer can be approved for immediate processing if all involved parties approve
⦁    Minimum service within infantry is waivered
⦁    30 day wait period between transfers is waivered

UOR is assed and is approved by the JHC HQ.

Section 9: Discharge Requests

If requesting Discharge from the unit, a three day "cool down" period will be placed on the Discharge, allowing time for a change of heart.

If the member holds the rank of Corporal or above, they are requested to have an interview with the OC of the unit, prior to applying for their discharge.
If a person wishes to Discharge immediately, knowing that they will not return to the unit, then the option for immediate Discharge is available.

If requesting Discharge from the unit, you must ask exactly that. You cannot request Retirement. Retirement will be issued with Honourable Discharges that occur where the requesting member has served 1 Year with the unit.


Section 10: Leave of Absence 

When a member fails to submit a LOA for a mandatory event the following actions are to be taken:

First Time - Timer begins
a. Update file with a Red marker.
b. Member is given a verbal warning - G1 to be informed via Private Message.

If a second occasion within a 2 month period from the first offence:
a. Update file with Red marker
  b. Send a Private message as per AGAI 67 template for a SC warning


If a third occasion within a 2 month period from the first offence:
a. Update file with Red marker
b. FSM sends a Private Message as per AGAI 67 for a FSMs Warning.
c. Member moved to Reserves
d. G1 sends a message asking what the member wants to do - Discharge, stay in reserves, or Return to Unit.

If the member goes 2 months without another failing, the warning is removed.

Standard LOA’s should be notified via the forum’s no later than 3 hours prior to the start time.

Unforseen LOA’s can be posted after this time period, or after the event to inform CoC as to the LOA.