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~~P. Siddy~~ · 24-09-2016, 11:23 AM

Section 2: Leave of Absence, Assignments and Transfers

2-1. Overview
2-2. Initial Assignment
2-3. Transfers
2-4. Transfer of Role
2-5. Transfer to Reserves
2-6. Transfer to/from Joint Helicopter Command (JHC)
2-7. Submission of Extended Leave of Absence (ELOA)
2-8. Urgent Operational Requirement (UOR)
2-9. Discharge Request
2-10. LOA Procedures
2-11. Company HQ Discharge and Transfers (Not 4th IB Material)
2-12. Holding Section

2-1. Overview

In the 4th Infantry Brigade, all members are assigned to our ORBAT in specified positions that define their responsibilities and their Chain of Command (CoC). Some positions that are held also dictate which ranks may be assigned to that position and how those members may be promoted within our Promotion Structure.

2-2. Initial Assignment

After successful completion of Phase 1 Training and/or Defense Technical Training, all members are assigned to a position within the 4th Infantry Brigade and it’s supporting elements.

This assignment is most cases will be done to best accommodate the new members time constraints. However, all assignments shall be made with Operational Capabilities in mind, meaning that new members preference may not be met.

2-3. Transfers

Transfers can be requested by any member for several reasons, these include:

Transfer of Role.
Transfer to Reserves.
Transfers to/from Joint Helicopter Command (JHC).
Submission of Extended Leave of Absence (ELOA).
Discharge Request.

All transfers are administered by J1.

2-4. Transfers of Role

Transfers are made on a case-by-case basis and are not guaranteed. Transfers are subject to an approval process, including but not limited to:

Head of J1 Office Staff.
Your current Section/Detachment Commander.
Your desired transfer Section/Detachment Commander.
Company HQ.

All members must serve a minimum of 60 days within their assigned positions within the ORBAT, they may then request a transfer if the above requirement is met and must notify their Chain of Command (CoC) before transfers will be accepted to another detachment, excluding Urgent Operational Requirements as outlined in Section 2-8.

Command Staff maintain the right to reject any transfer in the interests of Operational Effectiveness or for issues of discipline.

Please reference the Order of Battle (ORBAT) for more information on what roles are currently open to a transfer. These will be indicated by the word ‘EMPTY’ in a vacant position.

It is important to remember that we're all here to have fun; we will try and facilitate everyone’s wishes, however, it is not always possible.

2-5. Transfers to Reserves

Any member of the 4th Infantry Brigade who can no longer meet the 50% and above attendance, have the option to Transfer(ARC 1) or will be transferred if no contact has been made into the Army Reserve Center 2 (ARC2), 4th Battalion, The Yorkshire Regiment. You must inform your Chain of Command (CoC) before posting a transfer to Army Reserve Center 1 (ARC1) as outlined in Section 2-4, this is to include the 60-day rule.

Within the reserves, you are not required to meet the 50% and above attendance requirements and can fill in for people that are on Leave of Absence (LOA) on any given Operation Night.

However, as a reservist, you are expected to attend twice per month(Calendar). If you go one month without attending the two-night requirement, you will receive a message from J1/Company HQ to explain the missed attendance. If no response after 5 days of the message being sent, the reservist is discharged.

Reservists will keep their substantive rank but will lose all Acting Rank, yet there is no guarantee they can return in the previous rank or Section when returning from reserves as outlined in Section 2-4.

As a reservist, you are required to mark your attendance within the forums to show that you have attended. This is called the Attendance Register and is monitored by Company HQ.

2-6. Transfers to/from Joint Helicopter Command (JHC)

Any members transferring to the Army Air Corp (AAC) or the Royal Air Force (RAF) from within Joint Helicopter Command (JHC), as a pilot must complete the following courses before any transfer to be completed.

Squadron Specific Training.

They will then transfer across at the appropriate rank within the Army Air Corps (AAC) or Royal Air Force (RAF) as listed below. Any ranks within Joint Helicopter Command (JHC) and the 4th Infantry Brigade that have the potential to be equal or greater than that of the Officer Commanding are limited to one below that of the Officer Commanding’s rank to help define a clear Chain of Command (CoC) for all members.

Any members transferring to the Army Air Corp (AAC)/Royal Air Force (RAF), within Joint Helicopter Command (JHC), as Ground Crew must have an interview conducted by Commander of Joint Helicopter Command (JHC) before any transfer to be completed.

Members who are transferring into, within and from Joint Helicopter Command (JHC) must meet the rank requirement as outlined in Section 9-6 to Section 9-6 and will be placed based on Operational Requirements as outlined in Section 2-2.

2-7. Submission of Extended Leave of Absence (ELOA)

Any member of the 4th Infantry Brigade who cannot attend for over 21 days minimum must notify their Chain of Command (CoC) before submitting a transfer to ELOA as outlined in Section 2-4. Estimated return date must be provided.

ELOA will keep their Substantive rank, and lose any acting rank they hold. There is no guarantee that returning member return into the previous rank when they return from ELOA. The rank and assignment will be dealt with by Company HQ.

There is no guarantee they can return in the previous rank or Section when returning from ELOA as outlined in Section 2-4, they are to speak to Company HQ to see which positions are available.

2-8. Urgent Operational Requirements (UOR)

Urgent Operational Requirements is when Company HQ need to fill in critical positions within the ORBAT to fulfil Operational Requirements.

When Urgent Operational Requirements is declared for transfers, the following points shall be followed:

A transfer can be approved for immediate processing by Company HQ.

A transfer can be approved for immediate processing if all involved parties approve.
Minimum service within infantry is waivered.
30 day wait period between transfers is waivered.

2-9. Discharge Request

If requesting a discharge from the 4th Infantry Brigade, a three day "cool down" period will be placed on the discharge, allowing time for any change of circumstances.

If the member holds the rank of Corporal, equivalent or above, they are required to notify their Chain of Command (CoC) and then are required to have a formal interview with the Company HQ before submitting a Discharge Request as outlined in Section 2-4. This is due to the nature of the position of responsibility that they hold within the 4th Infantry Brigade. Failure to do so will result in disciplinary proceedings as outlined in Section 7-2 AGAI 67 Mi 5.

If the Officer Commanding wishes to discharge, they are requested to notify the existing Company HQ of their intentions so that suitable replacements can be arranged.

If a member wishes to discharge immediately then this option is available but this will negatively affect the unit as a whole however if the member wishes to return their application will be subject to extensive review by Company HQ.

If requesting a discharge from the 4th Infantry Brigade, you must ask exactly that. You cannot request Retirement. Retirement member status will be granted by Company HQ and will be judged case by case.

Registered Member

If any member who has not completed one full operation and have not been awarded an Operation Campaign ribbon, then upon their discharge, will be assigned as a Registered Member.

Honourable Discharge

If any member has been awarded at least one Operation Campaign ribbon and conducted themselves well within the 4th Infantry Brigade will be given an Honourable Discharge upon request.

Dishonourable Discharge

If any member commits Gross Misconduct as outlined in Section 7-2 AGAI 67 Gr 1-10. will receive a Dishonourable Discharge and on extreme cases, banned from the forums.

Retired

Retirement is given to members which are reviewed by Company HQ upon their discharge if that member has conducted themselves well within the 4th Infantry Brigade for a period of over one year of time in service and have contributed towards propelling the 4th Infantry Brigade forward in a positive manner.

All personnel who discharge from the unit will retain battle honours and unit support ribbons against their account unless dishonourably discharged from the unit.

2-10. Leave Of Absence (LOA) Procedures

A leave of absence is required from all members of the 4th Infantry Brigade where they have prior knowledge that they will not be able to attend a mandatory event. Each Section/Detachment has its area of the forums for Leave of Absences to be posted and the required format.

All LOA’s must be notified via the forums no later than 3 hours before the current start time of 1900 GMT.

When a member fails to submit an LOA for a mandatory event the following actions are to be taken:

1st AWOL offence:

Update file with an Absent (Red) marker on their attendance record.

The Section/Squadron Commander sends a minor (Mi 7.) warning via PM within 48 hours on the forum. J1 is CC’d into the message for administrative purposes. This warning will stay on that member's Personal File (P-File) for 30 days. The Company Sergeant Major (CSM) and the Section/Squadron 2IC are also to be CC’d into a message.

2nd AWOL offence within 30 days of the 1st Offence:

Update file with an Absent (Red) marker on their attendance record.

The Platoon Sergeant/Squadron Commander sends a major warning (Maj 1.) via PM within 48 hours on the forum. J1 is CC’d into the message for administrative purposes. This warning will stay on that member's File (P-File) for 90 days. The Company Sergeant Major (CSM) and the Section/Squadron IC and 2IC are also to be CC’d into a message.
Member moved to Reserves at the Platoon/Squadron Commanders’ discretion.

A leave of absence is not a request, it is the member telling us that they are not going to be in attendance. At the 4th Infantry Brigade we understand that sometimes, people might not feel like playing one evening and submitting a Leave of Absence post, stating this is more than acceptable. However, should we find that members are posting Leave of Absences and stating that they are "going out for a family dinner" but are seen to be playing other games then that members honesty and integrity will be questioned and that could result in disciplinary action as outlined in Section 7-2, AGAI 67 Gr 10.

Leave of Absences must also be posted to notify Command Staff of expected late attendance. Please estimate where possible the expected time of arrival.

Leave of Absences can be posted for up to 21 days. Anything more than 21 days will constitute an Extended Leave of Absence as outlined in Section 2-7. Upon the member's return, we will try to place you back in the same role that you left, however, this cannot always be guaranteed as outlined in Section 2-4.

Unforeseen Leave Of Absences can be posted after this period, or after the event to inform the Chain of Command (CoC) the reason for the delayed or lack of a Leave Of Absence. The Platoon HQ reserve the right to act out Section 7-2 AGAI 67 Mi 7. if the reasoning is not just.

2-11 Company HQ Discharge and Transfers (Not 4th IB material)

Company HQ can at anytime review any member and decide if that member is meeting or is likely to meet all SOP or AGAI requirements and if not, Company HQ can then process that member under Section 2-11 in accordance of Section 7-2 AGAI 67.

This is to stop further offences being committed and is within the best interest of the unit.

2-12 Holding Section

Applicants who have completed the application process and returning members coming from ELOA or reserves will be transferred into the Holding Section for a minimum period of 21 days to a maximum of 60 days. After 60 days, the applicant will be discharged. This is to confirm that all applicants have a high attendance rate and interest. Whilst in the Holding Section, applicants will be attached to one of the detachments that the applicant has shown interest and given a trial period and if needed, will be assigned a task such as attending a course to show a willingness to their interest. Company HQ can override the minimum 21 day period depending on the previous merit.